Valuable insights!

My way of dealing with ANTs (Automatic Negative Thoughts) is to make use of a notebook, which I have had designated as Distractions Notebook.

Whenever an ANT comes to mind, I just jot it down in this notebook, and plan to deal with it at a convenient time.

Oftentimes, the ANTs would dissipate on their own without my personal intervention.

Drawing intellectual cues from psychologist Dr Deepak Chopra who puts it this way, about 60,000 to 80,000 fleeting thoughts run through our mind on a daily basis.

According to him, 95% of them are the same as yesterday's.

 THE 5W1H QUESTIONING FRAMEWORK

I am prompted to write this post after having watched an old movie from the 70's, entitled 'The Day of the Jackal' on StarHub cable television a few days ago.

The thrilling movie apparently captured one of the many failed assassination attempts on President Charles de Gaulle, during his leadership era of France back in the sixties.

After several failures, a militant underground group, known as the OAS, comprising mostly surviving generals from the French Foreign Legion campaign in Algeria, decided to recruit an outsider - a professional assassin (played by Edward Fox) - to undertake the secret assignment. He demanded US$500,000, half to be paid via a Swiss bank account & the balance after the job was done.

The disgruntled generals had felt betrayed following de Gaulle's granting of full independence to French Algeria.

The assassin's codename was 'Jackal'.

Despite his personal cover being blown, the cunning assassin, who was an expert in disguises, continued his meticulous & methodical preparation, from running across international borders with forged passports & other personal documents, to taking his own sweet time to source for a specially-configured sniper rifle, switched several vehicles, dodged trail attempts by various security authorities, plus "fooling around" with a rich woman, & even a newly acquainted gay friend (unfortunately both ended up dead), as part of his elaborate tactical manoeuvres to prove he was the world's most ruthless assassin.

In a nut shell, the movie was essentially a riveting cat & mouse game, between a cool French police detective, Claude Lebel (played by Michale Lonsdale) assigned to the case, & the elusive assassin on the run.

The anti-climax of the movie at the end of it all was that the assassin failed in his last assignment, but worst still, his true identity remained an enigma.

One particular scene in the movie had caught my immediate attention.

After securing the contract, the assassin adjourned to his hotel room, sat down comfortably in an arm chair, took out his yellow legal pad, & wrote down in a dispassionate manner, as follows:

- How?

- Where?

- When?

Didn't the foregoing questions look familiar?

For newspaper journalists, they are part of their daily working process, known as the 5W1H questioning framework, of preparing a story.

I recall from my secondary school days, during which my English Language teacher often insisted that the framework was useful in clarifying & understanding something already written in more depth.

As a matter of fact, I have found it's an invaluable memory jogger & prompt in writing useful content for a business proposal.

For working professionals, or entrepreneurs, I reckon the 5W1H questioning framework is also an amazing tool for brainstorming & problem solving.

By the way, the other "Ws": What? Who? Why?

In the Total Quality Movement, a parallel tool is often suggested: The 5W or better known as the 5 Why.

That is, you ask 'Why' five times consecutively, with the explicit view of getting to the bottom of the problem.

In other words, to look beyond the obvious causes of the problem to the underlying systemic root causes.

I believe the 5W or 5 Why had originally been popularised by now-troubled Toyota as part of their kaizen activities.

Coming back to the 5W1H questioning framework, it is widely believed that its origins probably came from Rudyard Kipling, whose immortal poem, "The Elephant's Child", goes as follows:

I Keep six honest serving-men:
(They taught me all I knew)
Their names are What and Where and When
And How and Why and Who.
I send them over land and sea,
I send them east and west;
But after they have worked for me,
I give them all a rest.
I let them rest from nine till five.
For I am busy then,
As well as breakfast, lunch, and tea,
For they are hungry men:
But different folk have different views:
I know a person small--
She keeps ten million serving-men,
Who get no rest at all!
She sends 'em abroad on her own affairs,
From the second she opens her eyes--
One million Hows, two million Wheres,
And seven million Whys!

As you can read from the foregoing poem, it is quite obvious that Toyota probably got their earlier inspiration from it.

I offer the following suggestions to help readers enhance the potency of the 5W1H questioning framework:

1) Extend the questions, by turning the raw single-word questions into question phrases, e.g. how much? why not? what time? which place? who can? where else?

2) Ask a planned sequence of questions, as part of a generative process to develop further thoughts with the view to reach a more complete answer to the problem;

 Benjamin Franklin had been absolutely right!

When you have the right tool and technique, completing the task is effortless.

When defining strategy, it's critical to choose the right tools for the job.

Every strategist should have a toolbox of analytical models at his or her disposal.

From another perspective, having the right tools won't necessarily make you a good mechanic. Nor will having the right strategy analysis tools make you a good strategist.

But they will help a good strategist get the job done more effectively.

Posted by Say Keng LEE, KNOWLEDGE ADVENTURER AND TECHNOLOGY EXPLORER at 1/16/2023 06:51:00 AM

 In writing this post, I have been inspired by Gary Ryan Blair, better known as 'The GoalsGuy' on the net.

According to him, here are the ten primary reasons while people fail in life, with my humble comments:

1) ACTION WITHOUT VISION:

- Joel Arthur Barker, the Paradigm guy, calls this 'random activity';

- the vision of where one wants to go & what one wants to achieve as a result must be very clear at the onset;

- it is the clarity of vision that brings purpose & priority to what one does;

2) VISION WITHOUT ACTION:

- Joel Arthur Barker calls it 'daydreaming';

- without a game plan & without putting it to work, nothing moves (as Albert Einstein is believed to have said, "Nothing changes until something moves!";

- please read my earlier post on developing a game plan with 'SMART';

3) UNREALISTIC TIME FRAMES & EXPECTATIONS:

- from my personal experience, the typical human thirst for 'instant gratification' has partly to be blamed;

- the best way to overcome this problem to start with baby steps; e.g. next 7 days; next 30 days; next 60 days; next 90 days or so;

- having a proper time planning system also helps;

4) 'WHY' NOT CLEAR:

- in reality, there isn't enough clarity in the thought processing, particularly during the process of defining personal goals;

- put it in another way, the purpose of wanting the goals in the first place is not yet appropriately defined;

- some questions worth pondering:

1) Do I really want it? Why?; 2) Do I really need it? Why?; 3) Is it worthwhile to have it? Why?; 4) Am I prepared to do whatever it takes to get it?

5) DENIAL OF REALITY:

- for most people, it is always difficult to understand & accept that perception is reality at work;

6) CONFLICTING VALUES:

- value clarification is never an easy task;

- from my personal as well as professional experience, one often needs a coach or mentor to guide & facilitate the process;

- when I first embarked on a disciplined goal setting process with 'Dynamics of Personal Motivation' (Success Motivation Institute) during the seventies, it took me quite a long while to sort out my value system;

7) DIFFUSION OF ENERGY:

- this is trying to do too many tasks at one go, generally arising from trying to have too many goals in pursuit;

- application of Pareto's Law is essential to sorting out one's goals as well as tasks;

- it's also important to identify high-payout activities in the first place;

- the balanced 'Wheel of Life' is worth exploring;

- also, it is important to reduce personal stress levels as it depletes one's energy very quickly; hence, practising some relaxation routines is a good antidote;

- learning the best practices for email, voicemail, interruptions & procrastination will be most helpful;

8) LACK OF FOCUS:

- I reckon this has more to do with the fact that the goals & values which one wants are not properly defined in the first place;

- I believe not realising the difference between urgency & importance, particulary relating to task management, also contributes to the problem;

- also the fear of making mistakes often aggravates the thinking, resulting in poor focus;

- for those readers who have undergone outdoor adventure training, the 'swinging log' provides the most enriching 'real-world' experience of the 'lack of focus';

- be very clear about what one wants in life;

9) TRYING TO DO IT ALL ALONE:

- the saying 'No Man is an island' is very true;

- networking or the buddy system often expedites the goal achieving process;

10) FEAR OF FAILURE:

- To me, I think the 'wanting to look good among the peers' is a greater problem that the 'fear of failure';

- the best way to overcome this is to take baby steps mentioned earlier & tie in a reward system for successive completion of each step;

- another way to deal with this problem is ask yourself: what is the worst case scenario if things go wrong? for me; if it is not life & death, then it is not a major issue to be concerned with, as long the contingent plans are in place to deal with it;

- also, learn how to relax, because worrying is another important issue that often arises from this problem;

[Gary Ryan Blair is President of The GoalsGuy. He helps business owners, corporate executives & sales professionals manage their time, set their priorities, & stay focused so they can achieve their goals, grow their business, & be more successful.]

From Lee Say Kheng Blogpost

Posted by Say Keng LEE, KNOWLEDGE ADVENTURER AND TECHNOLOGY EXPLORER at 1/26/2023 09:09:00 PM N

 

If you are keen contact William @ william_anthony_SG@outlook.com or at +65 9818 2531